How to schedule a zoom webinar meeting – none:. Prevent Zoombombing using Zoom privacy and security features
Zoom Webinars are very different to Zoom meetings in the way they are set up, scheduled, and customised. They also offer a completely different experience for the participants and the hosts. Before you decide to run a Zoom Webinar, you need to consider the points below. Zoom Webinars are designed for events with a large number of expected attendees. Because of this, they are significantly more complex for hosts to run and therefore require multiple co-hosts to assist in the set-up and operation of the webinar.
This allows them to run meetings with up to attendees, and for an unlimited duration. There is also a limited number of additional large meeting licenses, which can increase the number of allowed participants in a standard Zoom Meeting up to A limited number of Webinar licenses which enable up to or up to participants are available to UTS staff. Zoom provides webinar licences which allow for up to or up to participants.
In participant window — on user in the list. Recording to the Cloud can visually document issues. Authenticated Users. If users are not signed in they cannot get in. Require users to register for the meeting. Approval can be automatic or manual. Automatic cannot verify users so manual is recommended for checking registrants.
Mute Participants Upon Entry. Allow removed participants to rejoin. Default is to not allow removed participants to rejoin. Your Account:. Academic Affairs. About Us. Checklist for Zoom Meeting Meetings are designed to be a collaborative event where all parties can share, whereas webinars are designed so that the host and designated panelists can share and view-only attendees can watch the presentation.
For more, see Zoom: Logging in using Single Sign-on video tutorial. You can require all participants to be logged into IU Zoom accounts. You can configure your meeting room so that every participant’s video feed is disabled when first joining.
However, unless you have manually disabled the user’s video feed see Stop the participant’s video , these participants can enable their video feed once they’ve joined. To do this:. You can configure your meeting room so that every participant’s audio feed is disabled when first joining. However, unless you have manually disabled the user’s audio feed see Mute the participant , these participants can enable their audio feed once they’ve joined. When the waiting room is enabled, participants can’t join the meeting until you admit them.
At Indiana University, waiting rooms are enabled by default. However, IU participants can bypass the waiting room and automatically join the meeting by default. If you’d like, you can allow certain types of participants to skip the waiting room and automatically join your meeting:. To secure settings for a meeting that you’ve started, or if you need to handle a disruption if someone has interrupted the session, for example , you have several options. For more, see Zoom: Managing disruptions during meetings Video tutorial.
If you’re using a Windows, macOS, or Linux Zoom desktop client, you can use Zoom’s Security feature in your meeting controls to quickly set some options for a meeting you’ve started; these include locking the meeting, enabling a waiting room, disabling screensharing, and more. For details, see In-meeting security options.
Depending on the size of your meeting, it may be difficult to both run your session and moderate your participants. One or more co-hosts can help with these responsibilities while you conduct your meeting. For details about what co-hosts can and cannot do, see Enabling and adding a co-host. Restricting chat to only the host allows the host to still be able to take questions from the audience without allowing attackers to spam offensive messages that are seen by all.
To restrict chat:. For more, see Controlling and disabling in-meeting chat. By default, the annotation feature is disabled for Zoom at IU meetings. You can set what questions the attendees see, answered questions only, all questions. If all questions are turned on there are also settings for attendees to upvote or comment, both can be turned on or off. The chat settings in a meeting are no chat, chat to host, chat to everyone publicly, chat to everyone publicly and privately.
Participants by default can have their camera on or off. The host cannot turn on participant video but can ask them to turn on video via the participant window. The host can turn off participant video and the participant will not be able to turn it back on unless given permission by the host. Meetings have breakout rooms. This feature is not available in Webinar.
Breakout rooms allow the host to break users into groups, this can be for collaboration, information sessions think of a job fair or information fair with vendors. When setting up breakout room manually, you have a few option settings.
You can move participants into breakout rooms automatically, creating random groups of a specified number. The host can, allow or not, for participants to return to the main session at any time. The host can set the breakout rooms to end automatically after a specified time and be notified when time is up. The host can have a countdown timer when closing the room, and adjust the countdown from 10, 15, 30, 60, and seconds.
While breakout rooms are in session, the host can broadcast to all participants. The participants can ask for help. In meetings the host can, allow or not, participants to share screen.
Annotations can be turned off in meeting after the share has started. This can present a Zoom bombing issue when hosting a public meeting.
Annotations can be turned off in the user settings of the host creating the meeting. Note that this affects all of the meetings so if you use annotations for other meetings you would want to turn it back on in settings.
You can require registration in both meetings and webinar. There are two approval methods automatically and manually. You can also select the information you would like to gather from registrants such as first name, last name, email, along with other details like address, organization, etc.
There is also a text field for questions and comments. If you need help with setting up your webinars you can schedule a training session using the Schedule a Technology Training and Consultation Session request form.
Webinars are designed for a one-way stream of communication from presenters to an audience.
How to Schedule a Zoom Meeting and Pretty Much Any Virtual Meeting Tool.Checklist for Zoom Meeting | Instructional and Information Technology Services (IITS) | CSUSM
Scheduling on Zoom process is different for a Meeting and Webinar. To schedule a webinar, you will need to have a Zoom account plan with Webinars, and go to: To schedule a Zoom Meeting (free with all Zoom accounts), open your Zoom application, and login. Click Schedule. May 25, · The event titled How to Schedule a Zoom Meeting and Pretty Much Any Virtual Meeting Tool starts on Wed, May 25, Non-members: $ REGISTER NOW. *Please remember the time zone differences if you are not on the East Coast.* About the Webinar. Zoom, Teams and Google Hangouts have been some of our most frequent meeting spaces as of late. Enter basic webinar details for attendees. Enter the webinar title, date, start and end times, and description. You can also list the speakers, along with their bios. The info that you enter on this page appears only on the registration page—it does not affect the start and end times on the webinar calendar event.