– Prevent Zoombombing using Zoom privacy and security features

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
You can configure your meeting so individuals can’t attend unless they have registered. Participants register for meetings through a custom URL. Open and sign into the Zoom desktop client. · Click the Meetings menu button. · Click the meeting that you wish to invite participants to. · From the meeting.
 
 

– The complete Zoom guide: From basic help to advanced tips and tricks | ZDNet

This is the preferred option if you are frequently setting up Zoom meetings on behalf of someone else. Can an Alternative Host start Breakout Rooms? If an Alternative Host is the Host of the session, the Host of the session has access to all controls except for Polling. Comparison table of features available to the different roles in a Zoom meeting.

Adding a Co-Host. Alternative Host. Scheduling Privilege link to Zoom help page. Scheduling Privilege — Outlook Add-in pdf. Setting up Zoom meetings or classes on behalf of someone else There are different ways to set up Zoom meetings or classes on behalf of someone else or to allow someone else to manage the Zoom meeting.

For more in depth information of these options, please see the links below: Comparison table of features available to the different roles in a Zoom meeting Adding a Co-Host Alternative Host Scheduling Privilege link to Zoom help page Scheduling Privilege — Outlook Add-in pdf. Your username:. By default, the annotation feature is disabled for Zoom at IU meetings. Once enabled, anyone in your meetings, including your participants, can annotate the screen share. However, once a screen share has started, the host can disable the ability for attendees to add annotations.

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Knowledge Base Search. Log in. Options Help Chat with a consultant. Include archived documents. Prevent Zoombombing using Zoom privacy and security features On this page:. You shouldn’t record meetings that may involve critical data or FERPA protected information for example, advising sessions or individual discussions with students regarding their education records, including grades.

If you have a requirement to record a meeting that will involve FERPA or critical institutional information, consult with the appropriate Data Steward on storage and retention requirements. For recommended methods for securing your Zoom meeting, see Secure publicly advertised Zoom meetings. If your meeting is part of a series, then you’ll need to schedule a new meeting for each session.

You cannot change an existing meeting’s ID. When creating meeting passcodes, keep in mind that some videoconferencing equipment can only enter numbers. If some participants might connect from videoconferencing hardware instead of a computer or mobile device, set a numerical passcode to ensure that they can connect without issue.

Require participants to be logged into a Zoom account You can require all participants to be logged into their Zoom accounts before accessing your Zoom meeting room. To enable this setting: Log into Zoom. Click Meetings. If you clicked Upcoming Meetings , select the desired meeting. Click Edit this Meeting. Check the box to the left of Only authenticated users can join.

Click the drop-down and select Any authenticated Zoom user can join. Click Save. Click the drop-down and select Only authenticated IU Zoom users can join. Turn off participant video upon entry You can configure your meeting room so that every participant’s video feed is disabled when first joining. To do this: Log into Zoom. Click the name of the desired meeting. Click Edit this meeting. Scroll to the “Video” section. To the right of “Participant”, click off.

Mute participants upon entry You can configure your meeting room so that every participant’s audio feed is disabled when first joining. Check Mute participants upon entry. If you are running a webinar, your participants won’t be able to unmute themselves. Enable the waiting room When the waiting room is enabled, participants can’t join the meeting until you admit them.

Enable for a single meeting Log into Zoom. Check Enable waiting room. Enable for all meetings Log into Zoom. On the left navigation pane, click Settings. In the “Security section”, locate the “Waiting Room” toggle. Toggle the “Waiting room” setting on. Once it’s enabled, the toggle will change in color from gray to blue. Zoom Health users and regular Zoom IU users are part of a different Zoom instance, and as such, will be treated as guest participants if attempting to join one anothers’ meetings.

For example, if a user from Zoom Health tries to join a Zoom IU user’s meeting, and the Zoom IU user has the waiting room enabled with Guest participants only selected, the Zoom Health user will be sent to the waiting room. If the waiting room is toggled on at the account level, all future meetings will by default have the waiting room enabled.

You can turn this off for a single meeting when you create the meeting, or by editing the meeting. Unlike waiting rooms, the bypass setting can’t be changed on a per-meeting basis.

The option you set here will apply to all of your meetings, including meetings that you have already created. Ensure removed participants are unable to rejoin meetings Log into Zoom. Click Settings. In the “In Meeting Basic ” section, ensure that Allow removed participants to rejoin is toggled off.

You won’t be able to re-enable chat from within the live webinar room; this option can be toggled on and off only from the Zoom account settings page.